Employee ID and Card
Your employee ID number will be assigned by payroll, once they have all your documents to set up your appointment. Documents needed include Social Insurance number, work permit if required, and address in Vancouver. Please contact the Human Resources Manager or Department Administrator for your UBC Employee ID number.
The UBC Employee Card is your identification card as well as your UBC library card. It can also provide access to buildings and labs (where applicable). You can also use your UBC Card to pay for food at UBC Food Service locations (Vancouver campus).
You will need to wait 24 hours upon receiving your employee ID number before going to obtain your employee card. You are able to apply online for the card or in person by bringing in your offer letter, a government-issued photo ID (passport, driver’s license, BC Identification Card, etc.) and your employee number. You can pick up your UBC Card from the UBC Carding Office located at the UBC Bookstore at 6200 University Blvd.
More information can be found on the UBC card website.
Keys and Building Access
Speak with your department administrator regarding access cards and keys.
To request keys, please complete the key request form and return to the administrator. You will receive an email when your keys are ready for pick up from Parking Services at the UBC Bookstore. A refundable deposit will be required.
Information Technology
- Campus Wide Login (CWL)
- Email Address
- Multi-Factor Authentication
- Network Access
- Help Desk
- Botany Specific
Campus Wide Login (CWL)
This important login is required for most online UBC services including the Student Information System, the Library, myUBC, WebCT, Research RISE system, Workday portal to view your pay as well as use the recruiting system to view applicants for positions you may post with your administrator. You need your employee number to create your CWL. https://activate.id.ubc.ca/iamweb/
Email Address
After you have set up your CWL username, the HR Manager and Systems Administrator will request a UBC Faculty and Staff Email (FASmail) for you. This will take a day or two to set up.
Multi-Factor Authentication
UBC uses multi-factor authentication (MFA) to strengthen existing system security measures to keep information secure and help prevent authorized access. The first component is your CWL login and password. For the secondary factor there are a number of options you can use: add a mobile number or use landline number; download an app on your smartphone; or use a physical token to authenticate. Learn about these different methods for secondary authentication on the Privacy Matters Enhanced CWL site.
Network Access
UBC Virtual Private Network (VPN) is required to access certain UBC systems from off campus. UBC’s IT website has more information.
Help Desk
If you are having issues with your computer, network access, e-mail messages, Workday or something similar, you can go to the UBC IT Self-Service portal. From there, you will be able to request a service, report an issue, or search for answers from an IT knowledge base.
Botany Email
Photocopiers and Printers
Room, vehicle and IT equipment booking
Other services
Managing Personal Information, Payroll and Benefits
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Mandatory Training
- Safety Orientation
- Preventing and Addressing Workplace Bullying and Harassment
- Privacy and Information Security Fundamentals
- Workplace Violence Prevention
Code of Conduct
Orientation Session
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Faculty Association
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Payroll
Benefits
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Absence Communication
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Professional Training & Development Fund
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Relevant HR Websites
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